Gym
Pharos prepares your gym's membership and payment list.
It lists members whose membership is about to end before their term runs out, and protects your gym's cash flow.
Screens from the Panel
This is how Pharos looks in your business.
Names and numbers on the screens are examples.
A Day in Your Business
You Open the Gym: How many people checked in today, whose membership is about to end, and which installments are late all show clearly on screen.
During the Day: Pharos builds an automatic renewal list for members whose term has ended or is about to end. It prepares the reminder message; you only approve and send it.
No Longer Your Problem
- Tracking membership end dates one by one from a diary or Excel files.
- Trying to remember members' late installments and missing payment days.
- Failing to notice members who haven't set foot in the gym for a long time, and losing them completely.
What Pharos does in your business
What Does Pharos Do in Your Gym?
Detailed Member and Package Management
- Clear Member Profile: Name, phone, membership plan (monthly, 3-month, 6-month, yearly), start and end dates, and current status are gathered on a single card.
- Membership Status Tracking: See live in the system who is active, whose term has ended, and who has frozen their membership.
- Entry Log and Turnstile: See how many people came to the gym today. Run QR code or card entry at the door and turnstile connections.
Renewal Tracking and Winning Members Back
- Early Renewal Suggestion: The system automatically brings you the people whose membership ends in 14 days and prepares WhatsApp renewal messages.
- Win-Back List: Lists former members whose term ended long ago and who have not renewed, and shows you how to bring them back to the gym.
- Absent Member Alert: Tracks how many days each member has not come to the gym. Helps you notice early the people whose motivation has dropped and who are leaving.
- Prospect Tracking: Records visitors who come to a trial class or potential customers who tour the gym, and follows the process so you can turn them into members.
Classes, Appointments, and Financial Flow
- Group Classes and Capacity: Manage the group class schedule, the gym's capacity limits, and member reservations from a single screen.
- Personal Training (PT) Sessions: Track the appointment calendar of personal trainers and the PT session packages members have bought, in full.
- Installment and Collection Plan: See your members' payment due dates, the collections you received, and overdue balances clearly.
- Automatic Monthly Charge: If you wish, you can set up an automatic card charge instruction for your members and have failed payments retried automatically by the system.
- Digital Processes and Contracts: Have the health forms and digital waiver texts required at gym sign-up filled in online and stored. Handle membership freeze requests according to the gym rules you set.
Business Management and Reporting
- Net Profitability Reports: See how many members you have in each membership package. Track membership costs and the gym's net profit breakdown.
- Mobile Reservation and Entry: Offers a member interface so members can book classes from their own phones and enter by scanning a QR code at the door.
- Step of the Day, Every Morning: When the panel opens each morning, the priority tasks for the day (memberships ending, payments due) are laid out as a list.
- Campaigns: Easily design "bring a friend" style loyalty programs and seasonal gym campaigns in the system. Keep the gym's website up to date directly from the panel.
Is there something specific to your gym or the way you work that is not on the list? Write it below, and we will tell you right away whether we can add it to Pharos.
Frequently Asked Questions
Does it send membership renewal reminders?
Yes. It prepares WhatsApp reminder messages for people whose membership ends in the number of days you set. They go out only after your approval.
Does it notice members who stop coming to the gym?
Yes. It automatically detects members who have not passed the turnstile or the door entry for the number of days you set, and adds them to the reminder list so they do not quit.
Does it know who to send a campaign to?
Yes. It filters by members' active status, the packages they chose, or how often they visit the gym; this helps you reach only the right group of members with the campaign.
Let us map out your first roadmap together.
Tell us about your gym. We prepare your free roadmap and a personal demo. No commitment.
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