Real estate office
Pharos tracks your property portfolio, buyer leads, and viewing appointments on one screen in your real estate office.
Leads waiting for a follow-up and today's property viewings come up live in front of you every morning.
Screens from the Panel
This is how Pharos looks in your business.
Names and numbers on the screens are examples.
A Day in Your Business
You Open the Office: Which agent shows which property today and the buyer leads that need an urgent call are ready on the screen.
During the Day: When a sale or rental reaches the contract stage, Pharos prepares the contract drafts automatically. The total commission your office expects to earn that month is listed clearly on the screen.
No Longer Your Problem
- Searching for listing photos and title deed documents in the mixed photo folders of phones.
- Forgetting to call the buyer leads who inquired about listings, leaving them without follow-up, and missing hot sales.
- Struggling to write rental agreements by hand from scratch for every rental or sale.
What Pharos does in your business
What Does Pharos Do in Your Real Estate Office?
Smart Portfolio and Title Deed Tracking
- Detailed Property Card: Record properties for sale or for rent by price, location, and commission percentage. Follow portfolio status live as Active, On Hold, or Sold/Rented.
- Title Deed Type Fields: State and track the title deed type on listing cards clearly (Koçanlı, Tahsis, Eşdeğer).
- Digital Document Archive: Upload the property's title deed, authorization agreement, architectural plan, permit, and ID copies into the listing and store them digitally and securely.
- Easy Photos in the Field: While touring, agents can take photos of the property with their phones and upload them to the listing right away. You can show the listing showcase and 3D virtual tour links on your website.
Buyer Pipeline and Viewing Management
- Stage-by-Stage Lead Tracking: Follow buyer leads step by step from the first inquiry through the stages "Talked, Viewing, Offer Received, Closed".
- Viewing Appointments: Enter property viewing appointments and their outcomes (interested, made an offer, declined) into the system. The system automatically alerts agents about past meetings with no outcome entered.
- Automatic Follow-Up Sequence: Set smart rules for potential buyers (for example, it prepares the steps of a call 3 days after a viewing and a new listing message 7 days later).
- Smart Property Matching: When a new buyer request (budget, number of rooms, area) is entered, Pharos scans the current portfolio, automatically matches the properties that fit the request, and puts them in front of the agent.
Contracts, Commission, and Logistics
- Fast Contract Generation: At the moment of a sale or rental, generate rental and sales contracts from ready templates in seconds and have them approved digitally with e-signature.
- Agent Payout Tracking: List the real estate agents in your office and assign listings to agents by area. After a sale, calculate the agents' commission shares and payouts.
- Agent Screen: Each agent sees their own listings and meetings on their own screen.
- Regular Report to the Owner: For owners who hand their property to you to sell or rent, it automatically prepares a weekly status report: "How many people viewed your listing, how many offers came in."
- Rent and Tenant Tracking: For rental properties, follow monthly rent collections, keep tenants' payment history, and get an early reminder when rent renewal dates approach.
- Office Finance and Area Analysis: See your total expected commission income by listing. In slow months with no sales, follow the office's fixed expense load and profitability, and follow the current market prices of surrounding areas from the panel.
Is there something specific to your real estate office or the way you work that is not on the list? Write it below, and we will tell you right away whether we can add it to Pharos.
Frequently Asked Questions
Does it help me respond quickly to incoming buyer requests?
Yes. All buyer requests that come through your website or WhatsApp land in one central inbox. New requests are distributed automatically to your real estate agents according to the rules you set (in turn or by area of expertise).
Can agents add listings in the field?
Yes. The system works on phones. When taking on a property, your real estate agents can enter listing details from their phones while standing inside the property, attach title deed documents, and upload the photos they take directly to the panel.
Does it manage sale and rental portfolios together?
Yes. It manages the tenant and collection tracking of the rental portfolio and the commission and listing processes of the sale portfolio together under one roof, without confusion.
Let us map out the first roadmap for your real estate office together.
Tell us about your real estate office. We prepare your free roadmap and a personal demo. No commitment.
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