Clinic
Pharos records your clinic's appointments, patient cards, and follow-up calls.
It automatically lists patients whose follow-up date is near and prepares the reminder message to send for you.
Screens from the Panel
This is how Pharos looks in your business.
Names and numbers on the screens are examples.
A Day in Your Business
Day Starts: Today's patients, patients whose follow-up date is near, and open slots on the calendar wait for you on the screen, fully ready.
During the Day: A patient asks for an appointment on WhatsApp. Pharos checks the calendar and prepares a draft for you to approve; it is confirmed once you approve. Patient information and medical notes are kept in a separate area.
No Longer Your Problem
- Searching old patient files or Excel lists one by one to find patients who are due for a follow-up.
- Failing to notice the open appointment slots during the day and closing the clinic's time inefficiently.
- Trying to write and send appointment reminder messages to each patient's phone one by one.
What Pharos does in your business
What Does Pharos Do in Your Clinic?
Patient Card and Smart Appointment Management
- Detailed Patient Record: The patient's name, phone, last visit date, upcoming follow-up time, and treatment-specific notes come together on one card.
- Daily Calendar by Doctor: In columns split by doctor or specialist, watch live who is coming today and which appointment is confirmed or canceled.
- Appointment Reason Tracking: Manage the calendar more neatly by sorting appointments into categories by type (exam, follow-up, filling, session, etc.).
- Online Appointment Booking: Let your patients book open slots directly on your website, without having to call the clinic.
- Room and Chair Occupancy: Follow the live occupancy of examination rooms, treatment chairs, and medical devices on the screen.
Follow-Up Calls and Automatic Communication
- Smart Follow-Up Call: The system automatically lists patients whose follow-up date after an exam or operation is near or has passed.
- Double Message Prevention: It removes patients who already have an active appointment on the calendar from the follow-up list on its own, so the patient does not get unnecessary messages one after another.
- WhatsApp and Email Reminders: It prepares appointment reminder messages for patients who are coming. It instantly detects the message of a patient who writes on WhatsApp and creates an appointment draft for your approval.
- Treatment Plan and Notes: Plan the treatment to be applied to the patient (which procedure, how many sessions, total price). With a template-based note structure, let doctors enter exam notes quickly. Digitize the process with online patient forms and consent texts.
- Overdue Follow-Up Alert: The panel warns you with the number of patients whose follow-up date has passed, and it shows the name of the patient who has waited longest. That way you call and give a new date.
Finance, Till, and Data Security
- Debt and Installments per Patient: Clearly follow your patients' open accounts, treatment-linked installment days, and remaining balances. Track insurance or institution pre-authorization processes from the system.
- Cost and Profitability: Calculate the material and labor costs of the procedures performed and produce the clinic's net profit report. Close the end-of-day till and collections.
- Patient Data Isolation: Each clinic's data is kept in a separate, closed area. Sensitive-data marking prevents unauthorized access to the information.
- Smart Suggestions and Reports: It offers suggestions to help you fill open slots. It reports daily appointment returns, patients who did not come, and the rate of return for follow-up appointments.
- Website Updated from the Panel: Your clinic gets its own website, and you update this site directly from the Pharos panel. You can easily import patient data from your old program into Pharos.
Is there something specific to your clinic or the way you work that is not on the list? Write it below, and we will tell you right away whether we can add it to Pharos.
Frequently Asked Questions
Does it keep track of patient appointments?
Yes. It works in full harmony with the agenda of the clinic secretary or the doctors. It records in real time when a patient comes to an appointment, cancels, or postpones.
Does it remind patients when a check-up is due?
Yes. When the follow-up period you set by treatment type is near, it lists the patient automatically and prepares the WhatsApp reminder message to be sent with your approval.
Is patient data safe?
Each clinic's data is kept in its own closed space. Data is backed up in encrypted form. Your information is not sold and not used in advertising. Unauthorized access is blocked.
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